A better alternative to using shared drives to collaborate on documents

Simul is a simple version control and collaboration tool that makes it easy to collaborate on Microsoft Word documents with others.

Version Control Word Hero

Does this sound familiar?

one

You create a Microsoft Word document and need to collaborate on it with others

two

You upload it to your shared drive and someone opens the file, makes edits and saves it as a new version, likely named something like 'Report V27_final_Dave's Edits'

three

The next person opens the file, makes edits and saves it as a new version, likely named something like 'Report V28_draft_Paul Edits'

four

You repeat this process over and over again until the document is finished

Problems with this approach

access latest version word document

Hard to find latest version

With so many different versions in the shared folder with crazy filenames like V28_final_FINAL' it’s impossible to know which one is the latest.

time wasted merging documents

Accidentally overwrite other's work

If you forget to click 'Save As' instead of 'Save', you instantly overwrite other people's work

edit word documents simultaneously

Difficult to work simulatenously

If two people open V5 of the document and make edits at the same time, then you end up with 2 copies of V6, and then have to manually compare and merge each person's changes.

hard to find latest version

Hard to identify changes

Unless Track Changes are on, it's almost impossible to know what each person changed in each version of the document.

no history of changes

No history of changes

Once accepted or rejected, Track Changes are gone forever meaning it's almost impossible to go back and see what changed, when it changed and why.

diificult to identify changes

Difficult to access old content

With content spread across many files, it's difficult to find and access old content from previous versions that you might need.

How Simul helps

Simul makes it easier to collaborate on Microsoft Word documents. Here’s how it might work in a real-life situation.

edit icon

You create a Word Doc and write the first draft

upload icon

You upload the finished first draft to Simul

Simul automatically assigns Version 0.0.1 to your document

Version 1 Microsoft Word
add members

You invite your colleague James to collaborate on the document

edit icon

James opens the latest version in 1 click, and makes some changes

Simul automatically creates Version 0.0.2 and shows you the changes James made, even if Track Changes wasn’t turned on.

Version Control Collaboration
add members

You and James continue collaborating on the document, and you actually both open it and make changes at the same time

Simul automatically recognises when multiple people are editing the document at the same time, and saves each person’s changes in a separate branch so that nobodys work gets overridden

Working Simultaneously Word

You can then merge these branches in just 1 click, and each author’s changes are marked up as tracked changes in Word, allowing you to easily identify the differences, accept or reject the changes, and fix any conflicts

Merge Microsoft Word Documents Tool
add members

In order to finish the document, you need some input from another colleague, Joel. However, Joel isn’t tech savvy and you don't want to invite him into Simul, so you need to share it with him via email instead.

Simul makes it easy to share the latest version with Joel, even if he isn’t in Simul. You simply download and email it (or you can export to cloud storage tools like Sharepoint & OneDrive and share it that way)

export word documents dropbox
add members

Joel receives the latest version of the document, adds the final section of content and sends it back.

Simul makes it easy to upload Joel’s changes as a new version even though he isn’t in Simul. You simply drag and drop the file into Simul. It then creates a new version, shows you what was changed and makes it easy to merge Joel’s edits in.

Import version control Dropbox
Tick Icon

You’ve now finished the document, and it’s time to publish it and share the final version with others

Publishing a document in Simul gives it a major version (1.0.0 rather than 0.0.1) and enables you to download as PDF, share via email or link, export to file services like Dropbox and more.

Publish share microsoft word document
edit icon

You create a Word Doc and write the first draft

upload icon

You upload the first draft to Simul

Simul automatically assigns Version 0.0.1 to your document

Version 1 Microsoft Word
add members

You invite your colleague James to collaborate on the document

upload icon

James opens the latest version in 1 click, and makes some changes

Simul automatically creates Version 0.0.2 and shows you the changes James made, even if Track Changes wasn’t turned on.

Version Control Collaboration
add members

You and James continue collaborating on the document, and you actually both open it and make changes at the same time

Simul automatically recognises when multiple people are editing the document at the same time, and saves each person’s changes in a separate branch so that nobodys work gets overridden

Working Simultaneously Word

You can then merge these branches in just 1 click, and each author’s changes are marked up as tracked changes in Word, allowing you to easily identify the differences, accept or reject the changes, and fix any conflicts

Merge Microsoft Word Documents Tool
add members

In order to finish the document, you need some input from another colleague, Joel. However, Joel isn’t tech savvy and you don't want to invite him into Simul, so you need to share it with him via email instead.

Simul makes it easy to share the latest version with Joel, even if he isn’t in Simul. You simply download and email it (or you can export to cloud storage tools like Sharepoint & OneDrive and share it that way)

export word documents dropbox
add members

Joel receives the latest version of the document, adds the final section of content and sends it back.

Simul makes it easy to upload Joel’s changes as a new version even though he isn’t in Simul. You simply drag and drop the file into Simul. It then creates a new version, shows you what was changed and makes it easy to merge Joel’s edits in.

import microsoft word documents dropbox
Tick Icon

You’ve now finished the document, and it’s time to publish it and share the final version with others

Publishing a document in Simul gives it a major version (1.0.0 rather than 0.0.1) and enables you to download as PDF, share via email or link, export to file services like Dropbox and more.

Publish share microsoft word document

Benefits of using Simul

access latest version word document

Easily access the latest version

All collaborators can easily find and open the latest version of the document in 1 click.

edit word documents simultaneously

Work on documents simultaneously

Multiple people can work on a document at the same time & Simul will automatically create separate ‘branches’ for each version so people aren’t overwriting each others work.

Compare microsoft word documents

Easily see what changed

Easily compare different versions of a document - regardless of whether tracked changes were turned on or not - so you always know what changed, who changed it, and when.

merge documents

Merge changes in 1 click

Merge versions in 1 click, and each authors changes are marked up as tracked changes in Word, allowing you to easily identify the differences.

see history of changes word document

See the full history of changes

Easily go back over a document and see what changed, when it changed and who changed it.

revert to previous

Easily revert to old versions

Easily revert to a previous version of the document, or take content from a previous version to add to the latest.

UCLA Logo

“Simul allows anyone on our team to access the latest version of a document instantly. It automatically creates versions, allows us to compare them to see what changed, and gives us a full version history of the document. It’s made writing research reports so much easier.”

Nikolas UCLA Version Control Word

Nikolas Balanis - Cancer Researcher, UCLA

Get Started For Free

It's free to collaborate on 1 document, and paid plans start at just $15 per month.