Microsoft Word Blog

Tips & tricks for getting the most out of Microsoft Word

How to convert an Excel document to Microsoft Word

Method 1: Paste Special Open Microsoft Excel. Select the cells that contain the information you want to add to your Word document. Use the keyboard shortcut ‘CTRL + C’ to copy the data in the cells to your keyboard. Open Microsoft Word. Under the ‘Clipboard’ section on your ‘Home’ tab, select the drop-down arrow below…

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How to merge images in Microsoft Word

When adding pictures in MS Word, you cannot merge them automatically. Word forces images to have space between them to give them more order and alignment. However, there is a way you can merge multiple images in Word to make them look like one image or collage. Open Microsoft Word. On the ribbon, click ‘Insert.’…

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How to insert a line over the top of text in Word

In MS Word, there is a direct way to insert a line under a word or a sentence. However, there is no direct way to insert a line over text or a word. There are three simple ways you can manipulate Word and insert a line over text. Let us look at them below. Using…

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How to save a Word Document as an Image

Sometimes, it is more convenient to send a Word document as an image to easily access and open it on any device. However, it’s not just a one click trick. It is a process. There are different methods you can use to change Word documents into images as you will see below. Method 1: Using…

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How To Put Multiple Lines Of Text In Brackets In Word

At times, you may want to show that multiple lines of text belong under a specific group without using a subheading. This can be achieved by using a right or left bracket that embraces all the lines. This article will show you how to achieve this. Open the Word document where you want to insert…

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How to remove all hyperlinks in a Microsoft Word document

Hyperlinks are links in documents or text that you can click if you want to be taken directly to a webpage containing additional information. Hyperlinks enable you to summarise the content and add references if a reader wants to do additional reading. Hyperlinks are easy to identify in a document. Usually, they are underlined and…

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How to reorder pages in Microsoft Word

While editing your Word document, you may realize that a specific portion of the text will make more sense in a different part of the document. Although you cannot drag and drop slides as quickly as you would in a PowerPoint presentation, there are still some hacks that can help you re-organize the pages in…

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How to divide a page into four quarters in Microsoft Word

At times, you may want to display certain text opposite each other, in different sections. The best way to do this is by using tables. If you do not want to use tables, MS Word has a quick trick that will split the page into four parts without borders. Below is a step-by-step tutorial on…

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How to insert frames into Microsoft Word documents

In MS Word, there are only two ways to box your content: textboxes and frames. You might not have ever heard of frames. This is because they preceded textboxes.  Newer versions of Word now use text boxes. Although, one can activate and use frames. Both frames and text boxes have their attributes. However, the capabilities…

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How to delete multiple pages in a Microsoft Word document

When working on the first draft of a document, you tend to type all your thoughts and ideas. However, as you edit this document, you might want to trim it to fit a word count or remove unnecessary content. You can delete content by selecting it and cutting it out or deleting it. However, if…

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How to combine tables in Microsoft Word

A document may contain multiple tables with similar content, but the tables are scattered all over the document. Perhaps this was the first draft, and now you find it more suitable to merge the tables. MS Word has a few hacks and methods that allow you to quickly combine these tables for a more organized…

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How to combine multiple word documents into one PDF

MS Word lets you combine multiple documents to create a single file. This comes in handy if you are collaborating on an article or paper with colleagues. Open a blank document in MS Word. You can do this by selecting ‘File’ on the ribbon. Select ‘New’ on the backstage view or ‘Blank Document.’ Click ‘Insert’…

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How to change the orientation of one page in Word

Page orientation in Word refers to the specification for displaying or printing the document. It indicates the layout of the pages in a document.  Ordinarily, the entire article or paper is published in Portrait format, although it would be best to use the Landscape format on a page with a sizable table or graph. For…

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How to align text left and right on the same line in Microsoft Word

How to align text left and right on the same line in Microsoft Word There are times when you want to align text both to the left and right of your document. Usually, to do this, you might have to use tables for this kind of alignment to look neat. However, there is a simple…

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How to add a background image to one page of a Microsoft Word document

MS Word has a feature that lets you add a background to a whole document simultaneously. You can do this by going to the ‘Design’ tab on the ribbon, choosing ‘Page Color’ under the ‘Page Background’ section and choosing a color. However, you might want to add a background to only one page. This article…

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How to restrict formatting changes in Microsoft Word

If you are collaborating on a document and want it in a specific style or format, Word has a feature that lets you set your format and restrict changes in case it is going to be viewed and edited by another user. Select ‘Review’ on the Ribbon. In the upper-right corner, select ‘Restrict Editing’ in…

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How to Track Changes without track changes turned on

When it comes to MS Word, to know where changes have been made in a document, you have to turn on ‘Track Changes.’ However, there are other ways to highlight changes in case you forgot to turn on this feature. Method 1: Use a free comparison tool (Draftable) Draftable is a free online comparison tool…

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How to ensure someone has the latest version of a document

In MS Word, most people manage version control by clicking ‘File’ then ‘Save As’ to save a new version manually. When applying this method, using a structured naming convention will be critical, such as your file name, the version number, and the changes made. However, things quickly get confusing, and you may end up forgetting…

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How to restrict document editing outside forms in Word

Users can choose to make their documents ‘Read Only’ or ‘Read and Write’ in Microsoft Word. The term ‘Read Only’ refers to the fact that you can only read the document and not make any modifications. Even if editing is turned on, you may limit editing permissions to specific areas of your documents, such as…

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How to ensure nobody inserts unwanted content into your document

Method 1: Using a Version Control System The Suggesting Mode is a Google Docs version of Track changes: a feature that you would find in MS Word. To use it, follow these simple steps. Open a document in Google Docs. In the top right corner is a button marked ‘Editing’ with a pencil next to…

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4 easy ways to revert Microsoft Word documents

Let us say, for some reason, you have accidentally saved over a Word document, and you want to recover this version of a document. There are different ways to revert to this older version. Method 1: Windows Version History Go to the folder where your document is saved. When you find the document, right-click it….

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How to restrict editing in a Word document

Microsoft Word gives users the option of making their documents ‘Read Only’ or ‘Read and Write.’ ‘Read Only’ means you can only read the document without the option of adding changes. However, even with the editing enabled, you can restrict edits to only certain sections of your documents, such as filling in forms, adding comments….

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How to create a fillable form in Microsoft Word

Word allows you to personalize a fillable form using the ‘Developer’ feature. This allows you to have drop-down menus, check boxes and even date pickers. This step-by-step guide will show you how to create a fillable form. Go to the ‘File’ tab on the Ribbon. On it, select ‘Options.’ A Word Options dialog box will…

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How to add dropdown fields to a form in Word

Sometimes when you are filling forms online or doing quizzes and polls, you will be required to select your choice from a drop-down menu. Microsoft Word has tools that will help you to make your own poll, or form using drop-down menus. Below is a step-by-step process of how you can achieve this. Go to…

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How to add a date picker to a form in Word

I’m sure you have been asked to fill an online form, and you have to enter your birth details or details on your bank card and passport (when it expires). You can do this in Microsoft Word using the following easy steps. Go to the ‘File’ tab on the Ribbon. On it, select ‘Options’ at…

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How to add a Table of Authorities to Microsoft Word

A Table of Authorities is a section of a legal brief that includes an index of cases, statutes, and secondary sources cited. It is typically required for lawsuit briefs. Below is a simple step-by-step process of creating this table in Word. 1.    Click on references at the top of your screen.  Here, click on mark…

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How to create new text styles in Microsoft Word

Word has an assortment of fonts available to make your documents unique and appealing. However, you might have a font in mind that is not available in the predefined fonts. Fortunately, many different sites have or sell or give away the fonts for use not available in Word. This is a step-by-step guide on downloading…

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How to Double Indent in Microsoft Word

This is a quick method for recording a macro to assign to a keyboard shortcut that will allow you to do a double indented paragraph. You probably already know that getting to the double indent setting for paragraph setting is a little bit more difficult for Word than in WordPerfect, so that is why we…

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How to keep words together on a line in Microsoft Word

We have all had the frustrating experience where the text breaks at the end of a line on a page, making it confusing or aesthetically unpleasant. In most cases, you will add or remove extra words or a word so that the sentence flows. However, will you do this for every single sentence that breaks?…

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How to save a document as a template in Microsoft Word

Did you know that you can use customizations that you make in one document as the basis for future documents by saving the file as a template? This works well in the instance that you created customized styles or have many texts that you send to many people repeatedly with just a few variations and…

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How to only count words in certain sections of your Word document

Word count refers to the total number of words in a document. Counting your words might seem very obvious because as you type, you can see your count increase with each character on the status bar. However, sometimes your word count might come with specific details, such as ‘Endnotes and footnotes are not included in…

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How to set tabs in Microsoft Word

Tabs are a text-alignment function in paragraph formatting. Tabs produce equally spaced text in your document. They also guarantee that your content is correctly aligned, versus if you just typed a couple of spaces to split it. Below is a step-by-step guide to set tabs in Microsoft Word. Make sure your ruler is shown on…

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How to Turn Spell Check On or Off in Microsoft Word

Are you writing an important formal document such as a proposal, press release and cannot afford to make any spelling errors because you will come off unprofessional? The spell check feature in Microsoft Word can help you perfect your document. In Microsoft Word, a spelling error is highlighted by a wavy red line right under…

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How to use Decimal Tabs to align numbers in Microsoft Word

When you are typing text in Word, you want to be very organised and uniform, especially when it comes to the way you present figures. This is much harder to do with decimal points, even when you are using a table with rows and columns. This is where decimal tabs come in. Setting a decimal…

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How to use Microsoft Word’s Compare Feature

Sometimes, when you have finished editing a document, you want to compare the final copy to the original or rough draft. You may do this to see how significant the changes are and where exactly you have made changes. This is especially common in the legal profession with what is referred to as a legal…

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How to use Microsoft Word’s Merge Feature

When you and a colleague collaborate on a document or a superior has to review a document before it can be confirmed as a final copy, you might need to make a few modifications to the draft. Word lets you merge two copies of the same document into a third copy that contains all the…

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How to use Right Tabs in Microsoft Word

In Word, text is automatically left aligned. However, you can set your document to align text to the right using tabs. Below is a step-by-step guide to set right tabs in Microsoft Word. Make sure your ruler is shown on your screen. If you do not see your ruler going across the top of your…

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What is the Strikethrough Keyboard Shortcut in Microsoft Word

Strikethrough is a feature in Word that is used to show that text has been deleted. It is a single horizontal line drawn across a sentence or word. Strikethrough can be used when editing work as a team to show that a particular section should be edited out from the text. The standard way to…

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What is the Anchor symbol in a Microsoft Word document

The anchor is a symbol that sometimes appears when you insert an image, or a SmartArt, or a drawing into a Word document. By default, the anchor will only appear when you insert a picture, clipart, or SmartArt and then ‘Wrap text.’ In Word say 2013, you have the option of wrapping text in a…

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How to turn off track changes in Microsoft Word

Track changes are a built-in feature that allow you to see changes that were made by another person who opened the document. When you are collaborating on a word document, you have the option to suggest changes that your colleagues can review and then choose to reject or accept. When are track changes useful When…

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Keyboard shortcut to add bullet points in Microsoft Word

When we want to list items or points in a text, we use bullets. Bullet points allow us to summarise ideas and facts into short, neatly arranged sentences. The usual way to add bullet points is to highlight the paragraph in which we want to add bullet points and then choose our preferred style of…

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How to turn on Autosave in Microsoft Word

Do you want to AutoSave your files, so you do not lose them if anything happened as you were typing? For example, your laptop could crash because it is on its last leg, too many tabs running or open on your computer, or you forgot to put it on charge. You can do this in…

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How to open Microsoft Word documents without Word

There are several ways of opening Word documents without having them installed on your device. We are going to look at a few. 1.    Word Mobile You can install Word Mobile from the store on Windows 10. However, you can only view but not edit the Word documents that you open here. 2.    OneDrive OneDrive…

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How to create a see-through text box in Microsoft Word

In some cases, you might want to type words or sentences on an image. However, you cannot do this without first inserting a text box. The text box can end up ruining the aesthetic of the picture. It is best to blur out the outline of the box. This can be done quickly in Microsoft…

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How to change font-kerning in Microsoft Word

Font kerning is the process of modifying the spacing between individual characters. Font kerning is usually done to achieve an aesthetically pleasing look to the text.  Kerning is also necessary because sometimes letters take up varying amounts of space, and the letter shape can clash with the ones on either side. The shape of a…

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How to center text in a table in Microsoft Word

You can align text in Microsoft Word either to the left, right, or center. If you want to have a neatly organized table, it is advisable to pay attention to the alignment of the text that you type into the cells. There are several ways to center the text in the rows and columns, as…

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How to center a table in Microsoft Word

By default, Word automatically left justifies words and tables. However, you might want to change this layout out of preference, or it was dictated for an assignment. You can right align it or even center align it. You can quickly change this, as you will see below. Insert the table To do this, go to…

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How to adjust Autosave timing in Microsoft Word

Losing documents is one of the biggest nightmares when dealing with gadgets or technology. Have you ever slaved over an article for an entire day, edited it, and when you’re done, your laptop shuts down? To make it worse, the deadline for its submission might be fast approaching. Losing your documents can happen for several…

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How to add a degree sign to your Microsoft Word document

You might need to add the degree symbol when talking about temperature, degrees Celsius or degrees Fahrenheit. There are three simple ways to do this in Microsoft Word, as you will see below. Using the insert symbol 1.    Open the document where you want to add the degree symbol. Position the cursor where you would…

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How to convert footnotes to endnotes in Microsoft Word

You can convert an individual footnote into an endnote or restore all your footnotes into endnotes simultaneously. Converting individual footnotes to endnotes 1.    Open your Word document Open the document with the footnotes that you want to convert to endnotes. Ensure that your document is in the print layout view. If your document is short,…

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