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Microsoft Word Blog

Tips & tricks for getting the most out of Microsoft Word

How to add Accent Marks over letters in Microsoft Word

If you are working on a specialised keyboard, adding accents to your letters in Microsoft Word will be as simple as clicking a key. For many of us, working on standard, English keyboards inserting an accent over a letter is a bit of a manual process, but worth it in the end. Why adding an…

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What’s the difference between .DOC and .DOCX files in Microsoft Word?

Put simply, .Doc is the older version of a Microsoft Word Document. DocX is the newer version, form versions of Microsoft Word 2007 onwards. Now before you jump in thinking that the added X makes the document extreme or better in some way, that X on the end just stands for ‘Office Open XML’. If…

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How to Recover an Unsaved Document

Ouch, looking for a Word Document that you accidentally exited or just lost before saving has to be one of the most frustrating things in the world. Rest assured that firstly, you’ve come to the right place. In this post, we will show you how to recover your unsaved Word Document. After that, we will…

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How to Insert a PDF into a Microsoft Word Document

You’ve found yourself with a PDF file, that needs to be dropped into your working Microsoft Word Document but the old copy paste function just doesn’t seem to cut it. Inserting a PDF into Word is something regularly done but most working professionals. Maybe you only have the second file in a PDF format, or…

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Saving a Word Document as a JPEG

Are you looking to convert your Microsoft Word Document into an image? Although this is not common practice, with the conversion into a PDF the most frequently used method to finalise and send a document. This doesn’t mean it can’t or shouldn’t be done. When converting your document into an image, it’s always good to…

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How to change the left indent in a Microsoft Word document

You have opened a Word Document and noticed that the left indent on a paragraph is either missing, the wrong size or incorrect. Changing the left indent changes that layout of your document. Different types of indentations such as first-line indents or hanging indents serve alternate purposes and should be used correctly to allow your…

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How to add or change a hanging indent in Microsoft Word

What is a hanging indent and when do I use it? A hanging indent is when you indent the second line in a paragraph, alongside all subsequent lines in this paragraph while leaving the first line without any ident, sitting in line with the margin of your document. Also known as a second line indent….

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How to add or change the first-line indent in Microsoft Word

What is a first-line indent? The first-line indent is as it sounds; the first line of a paragraph is slightly indented in comparison to the remainder of the text in the paragraph. Adding the first-line indent makes it easy for your reader to identify where a new paragraph or topic starts. They are not ‘required’…

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How to add a Custom Cover Page to a Microsoft Word Document

Adding a cover page to the start of your Word Document is a great way to set the tone for your document. The cover page is the first thing your reader will see and should outline the documents title, author, maybe the date it was written or other key information that a reader may find…

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How to show or hide rulers in Microsoft Word

Every Microsoft Word Document has rulers, they are set to a default size of one-inch. You may be looking to create custom margins or rulers which allow you to see more text on your page or change the layout of your document. To create custom margins check out our post here. Once your rulers are…

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How to add Check Boxes to your Microsoft Word Document

Adding checkboxes to your Microsoft Word document gives you the functionality of a check list. Ticking off line items as they are complete, actioned or done. Inserting a check list into your Word document is incredibly handy, most commonly used when creating surveys in word. There are two ways to insert check boxes into Word,…

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How to change margins in a Microsoft Word document

The margins in your Microsoft Word Document determine the blank space that boarders your document, this prevents you from typing quite literally off the edge of the page. You can change the size of your margin on any given Microsoft Word Document fairly easily. A narrow margin may provide you with a higher word count…

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How to add a Cover Page to your Microsoft Word Document

Why do you need a cover page? A title or cover page is the first page a reader will see when reviewing your document, it is used to give a brief outline of the document, explaining what it is about, who wrote it, when it was written and the documents name or title if applicable….

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How to Delete a page in Microsoft Word

When working in Microsoft Word we sometimes find ourselves with a pesky blank white page at the end or even in the middle of our document or you have a long document and would like a quick shortcut to find a particular page to quickly remove it from the document. Leaving the blank page in…

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How to Create a Clone of a Microsoft Word Document

Clone, double, copy, look-alike or duplicate, creating a second version of your existing Microsoft Word document is the aim, no matter how you describe it. Creating a copy of your Word document is something almost everyone working from a computer will do at some stage in their careers. It’s a function that allows you to…

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How to Remove a Border from a text box in Microsoft Word

Text boxes are a fantastic feature, they allow you to insert text anywhere in your document at any angle in different fonts, formats, colours and orientations. For this reason, more people are using text boxes in their everyday Word documents for creative headings or to make certain text stand out. When you insert a new…

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How to Create Fractions in Microsoft Word

Fractions are most commonly used in Word when referring to mathematical solutions, in recipes and on financial reports. You can simply type 1/2 and be content with the larger numbers, however for some industries and reports a more polished and professional fraction should be used, for example ½. If you are working on a 2019…

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How to insert an Em Dash in Microsoft Word

What is the difference between an En Dash and am Em Dash? An en dash is the shorter dash – this is the one Microsoft word will often autoformat for you when you place a dash between two words without a space. The smaller en dash is the default symbol for most of us. An…

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How to add a Slashed Zero in Microsoft Word

Slashes Zeros are frequently used in technical files to distinguish an O (letter O) from an 0 (the number 0). The zero is slashed to make it clear to the reader that this should not be confused with the letter zero. Also used on road signage or in construction to ensure there is no confusion…

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How to Customise borders in Microsoft Word

You’ve added a border to your Microsoft Word document, but single black line border just isn’t quite bringing out the flair you know your document should have. Microsoft now offers a border customisation feature, ensuring there is a border for almost every purpose. Gone are the days of printing documents on pre-bordered paper, or hand…

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How to do small caps in Microsoft Word

First things first, what is Small Caps and why use it? Small caps are used to emphasis text, in a more subtle way to all uppercase text. It is a method of emphasis used when italics, bold or underlining may not be appropriate and all caps just seems a bit too loud. Here’s an example…

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How to clone a Microsoft Word Document

Clone, double, copy, look-alike or duplicate, creating a second version of your existing Microsoft Word document is the aim, no matter how you describe it. Creating a copy of your Word document is something almost everyone working from a computer will do at some stage in their careers. It’s a function that allows you to…

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How to change the text orientation in Microsoft Word

Are you trying to change the orientation of your text in word from horizontal to vertical? Or spin it upside down? The good news is, its possible! There are two ways you can change the orientation of your text in Word, the simplest being inserting and spinning a text box. Why change the orientation of…

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How to create a split page in Microsoft Word

Splitting your page in Word allows you to see your text, images or information side by side without a border. It’s a feature used by most frequently by writers and for presentation formatting, a split page will draw your reader’s attention to the two sections separately while allowing them to easily compare the information side…

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How to sort a list in Microsoft Word

Sorting text numerically or through alphabetising creates a universally understood order. If you would like your list or paragraphs to be easily navigated and user friendly, re-arranging the list into alphabetical or numerical order will allow your readers to quickly find what they are looking for and search through the list in a flash. What…

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How to change the line spacing in Microsoft Word

You may have heard of single or double line spacing, or even used them yourself. Single line spacing is inserting one empty line between each line. Double line spacing is inserting two empty lines between each line. This method limits you to whole line spacings and also to the font size you are using, we’ve…

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How to change the character spacing in Microsoft Word

Are you searching for a more subtle way to make a heading or paragraph stand out, without using bold or enlarged text? Expanding the characters may be the perfect solution for you. Changing the spacing between the characters will make your text look bigger and bolder without actually increasing their size. Alternatively, condensing the text…

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How to sort a table in Microsoft Word

You’ve created a table in your Microsoft Word document. Over time you’ve slowly added new lines, columns and editing your table to perfection. Once you have inserted all of your desired content into the table, its a good idea to arrange it into some sort of order, making the table easy for your readers to…

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How to add a border to certain sides of a page in Microsoft Word

Gone are the days of adding a thick black border around your entire page, Microsoft now lets you customise borders with colours, width, artwork and even which sides of your page have a border and which don’t. Allowing you to add a border to just the top of each page, or the top and bottom….

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How to add a border to a single page in Microsoft Word

Adding a border to your Microsoft Word document can really make it stand out and look finished. Microsoft offers a number of different border options and styles, allowing you to change the width and colour to best suit your documents needs. You can even go as far as choosing one of Microsoft’s fun art options…

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How to remove a border from Microsoft Word

You’ve added a border to your Microsoft Word Document and it just isn’t right, the document looks a bit cluttered, overloaded and the border seems to be the main issue. Removing the border will take your document back to its standard settings, with clear margins and clean white space surrounding your text. This may better…

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How to add Vertical Lines to a Microsoft Word Document

Adding a vertical line to your Microsoft Word Document can guide the flow of your text. Vertical lines may also highlight, emphasise and draw your readers attention to a certain section of text. They are a great way to subtly ensure that section of text is given the attention you intended it to receive. Although…

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How to add Horizontal Lines to a Microsoft Word Document

You’re looking for a way to create a break in your page, maybe you are starting a new topic, or you’re adding a new section. Adding a horizontal line to your document clearly shows a reader that a new section within your document has begun without having to create a page break leaving a whole…

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How to Change the Border Width and Colour in Microsoft Word

Changing the colour, width or style of your page border in Microsoft Word is a creative way to customise your document. Microsoft offers hundreds of different border styles, including art works (pictures) that can be used to add flowers, stars, pumpkins, musical notes and more into your border. The standard border style in Microsoft is…

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How to Add a Border to a Microsoft Word Document

Adding a border to your Microsoft Word document may provide the polished finished you are looking for. Microsoft offers a number of different style, size and colour options when it comes to borders, making sure there is a border to suit every project. Inserting a border into your Word Document shouldn’t change the margin size…

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How to Split a page in Microsoft Word

Splitting your document allows you to place information side-by-side on the same page without it being in a column format. A feature often used to lay information side by side or in sections without borders. If you are an old Wordperfect user and utilised the split page function, you may be wondering how to split…

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How to delete columns in a Microsoft Word Document

Stuck with a pesky column in your Microsoft Word document and no matter where you highlight, press delete or right-click it just won’t go away? Don’t worry, you are not alone. Removing a column from your Microsoft Word document isn’t something that can be done through the margin lines at the top and bottom of…

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How to Add Columns to your Microsoft Word Document

If you are working on a text heavy document, or would like to make better use of your page by splitting it in half adding a column is your answer. Columns split your page into a newspaper style layout, the text will run down two or three narrow columns which can be useful if you…

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How to resize columns in your Microsoft Word Document

You’ve successfully added columns to your Microsoft Word Document, but the column width and standard layout just aren’t right… Rather than trying to make your document fit perfectly into the standard columns provided by Word, why not customise them? Changing the width of each column to perfectly suit the needs of your document. Microsoft does…

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How to add the Date to the Header or Footer in your Word Document

Headers and footers are the top and bottom margins of your document, they can be updated with text or images to give your document a heading, date or authors name. Although the list of reasons you may want to use a header or footer is endless, the most common one is to add a date…

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How to Delete the Footer in your Microsoft Word Document

The Footer refers to the text or images placed in the bottom margin of your Microsoft Word Document. They are an easy way to insert page numbers or add important information, such as the author’s name to the bottom of every page. Microsoft offers a number of different footer templates for users to choose from,…

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How to Edit the Footer in your Microsoft Word Document

Using Headers and footers in Microsoft Word make displaying important information about your document easy. A footer is the text or image that sits in bottom margin on every page of your Word document. If you are trying to add a footer to your Word Document check out our post on how to do so…

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How to edit the Header in your Microsoft Word Document

The document you are working on has an old or out of date Header, lucky you noticed before sending it on for review, but why is it so hard to figure out how to update the Header in Microsoft Word? The Header is a margin that sits at the top of your Word Document. It…

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How to add a Footer to your Microsoft Word Document

A footer refers to the bottom margin of your document. Microsoft offers you the ability to place text (or images) in the footer, by doing so this will be repeated across all pages. Footers are most commonly used to insert page numbers or details about the document such as the authors name, documents title, date…

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How to add a Header to your Microsoft Word Document

If you are working on a multi-page document and would like a logo to be visible at the top of each page or any descriptive information, a header is the perfect option. Most commonly used to add page numbers, a header can also be used to insert the document name, company logo, authors name or…

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How to delete the Header in your Microsoft Word Document

A page header is text that is separate to the body text and will appear at the top of your Microsoft Word document. Often used to display information such as the document name, date or pages number on multi-page documents. Headers can be very helpful when you are working on long reports, but they do…

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Accepting all Formatting changes in Microsoft Word Documents

When you turn on Tracked Changes in Microsoft Word, Word will automatically track all text, formatting and ink changes for you. Tracking all changes is a handy way to show your colleagues what you have updated in the document, leaving the document owner to manage these changes, accepting and rejecting them before they are saved…

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Turn off Change Bar when using Word Track Changes

The Change Bar is the column that automatically appears on the right-hand side of your document when you turn on tracked changes in Microsoft Word. In the change bar, you can clearly see all tracked changes and their author, the information in the change bar will show any changes in line with where the change…

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How to change the styling of Tracked Changes in Word

While most of us are used to seeing our tracked changes in Microsoft Word appear as bold, red mark-ups did you know you have the creative control to track your changes in almost any colour? You may want to change the styling of your tracked changes to show your individual markups more clearly, it might…

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How to stop Tracked Changes from tracking formatting changes

When you turn on tracked changes in Word, Microsoft seems to think you automatically want everything tracked. This includes every word you update, every sentence you remove, every paragraph you create and even every time you change the formatting in the document. Now, it’s not that we don’t completely appreciate Word keep a track of…

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