Microsoft Word Blog

Tips & tricks for getting the most out of Microsoft Word

How to add Footnotes to Microsoft Word document

Adding Footnotes to your Microsoft Word Document Open Word

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How to add Vertical Lines to a Microsoft Word Document

Adding Vertical Lines to your Word Document Open Word Looking for an easier way to keep track of your Microsoft Word Documents? Keeping track of your document can be challenging, especially when you are saving multiple versions of a file and collaborating with your team. When you are working in a shared drive, without remote…

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Reuse frequently used content in Microsoft Word with Quick Parts

Most people use Microsoft Office Word to execute different projects of both a professional and personal nature.  In scenarios where a Microsoft Word user has to create multiple documents, the need to use the same content blocks for some of these documents may arise. Employing Microsoft Office Word enables you to use the Quick Parts…

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How to remove metadata from your Microsoft Word documents

When an e-copy of certain Word documents is shared with either a client or a workmate, it is always advisable to review the document for any hidden data or personal information. You can remove this hidden information before you share the document. The Document Inspector feature can help you find and remove any Microsoft Word…

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How to keep two words together on one line in a Microsoft Word document

Any regular Microsoft Word user has probably noticed that Word automatically breaks text at a space or a hyphen at the end of the line. Such an experience is frustrating and can be both confusing and aesthetically unpleasant to the readers. This article will help you stop awkward breaks in hyphenated words or other groups…

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How to insert symbols and special characters in Microsoft Word documents

One of the advantages of working using Microsoft Word is that your text isn’t limited to just words and letters. You can add Microsoft Word symbols and characters to what you are typing. For example, characters such as ellipsis, accented letters, copyrighted symbols, trade symbols, math symbols, foreign language characters, and world currency symbols. Because…

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How to fix character spacing in justified text in Microsoft Word

Microsoft Word justified text is a popular favorite. Everyone loves the outlook it provides. It is organized on both sides of the two opposite margins by aligning the text to this particular fit. Anyone using Word can do away with uncoordinated ends of the right margin if they desire. To have this done, the initial…

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How to customize the status bar in Microsoft Word

Programs like Microsoft Word deploy a Status Bar that provides important contextual information and you can modify it to meet your needs. What is the Status Bar? This is a helpful toolbar that can be found in the lower-left corner of the user interface. While using Microsoft Word, for example, the information at this bar…

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How to customize the Quick Access toolbar in Microsoft Word

The Quick Access Toolbar in Word comprises a set of commands that happen to be independent of the tab on the ribbon that is displayed. You can move the Quick Access Toolbar from one of those two possible locations and you can add icons that represent commands to the Quick Access Toolbar. Here are a…

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How to copy and paste multiple items in Microsoft Word documents

As a regular Microsoft Office Word user, you may have come across a situation that requires you to copy and paste more than one item into a Word document. In some scenarios, you might have multiple items or blocks of text in different locations that you want to copy and paste into your Word document….

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How to automatically write frequently used words with AutoText in Microsoft Word

If you are fed up with writing frequently used words and the same block of texts repeatedly in Microsoft Word documents, then you are in luck. In this article, we’ll demonstrate how you can save time by creating repetitive entries in Microsoft Word documents by working with AutoText. In Microsoft Word, you can use the…

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How to use the Navigation Pane in Microsoft Word

The Navigation Pane feature in Microsoft Office Word allows users to quickly search through the document they are working on. If you often work with lengthy Word documents, the Navigation Pane comes in handy when trying: to find text, to browse page by page and to re organize your Microsoft Word document. This article shows…

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How to use Microsoft Word’s built-in screenshot tool

Whether you are working on a project with others or even something personal in Microsoft Office Word, the need to take a screenshot may arise from time to time. Screenshots let you capture whatever it is you are seeing on your screen to share with others or make reference to later. Taking, saving and sharing…

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How to remove duplicate words in a Microsoft Word document

As a regular user of Microsoft Office Word, working on documents in Word, it is known to you that this computer program allows you multiple text editing as well as page formatting features. When working on a lengthy Microsoft Word document, it is possible to end up repeating words and even some phrases without having…

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How to find locations of files in Microsoft Word

If you are a heavy Microsoft Word user, it is likely that you have encountered opening a document in word and later forgetting where it is stored. There are several other reasons why you might need to find the location of a document in word. For one, you might need to email the file location…

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How to use the document map in Microsoft Word [ULTIMATE GUIDE]

The document map in Word is a useful aspect that enables easy navigation in long documents. You can find your way in the document using the headings or pages. It will also give a bird’s eye view of the document’s structure. Some features were added to the Navigation Pane in Word like a Find Tab…

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How to use Microsoft Office on tablets and smartphones [ULTIMATE GUIDE]

Previously, Microsoft was cited for failure to provide Office for iOS, Android, other tablets and smartphones. Currently, it offers various versions of Microsoft Office although they aren’t complete ones. These different versions include several versions of Microsoft Office of Windows, Office Mobile, Office 356 and Office Online. They all have different characteristics and payment structures….

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How to add captions to your graphics in Microsoft Word

When images and graphics are added to a Word document for whatever reason, you can add captions and descriptions to elaborate and leave explanations about the topic at hand. These can be used to inform readers and demonstrate as the document text progresses.  They can also help keep track of graphics and tables by numbering…

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How to change the default font in Microsoft Word

When using Word, as you create a new blank document, starting with a fresh page, the default fonts in the application are usually Calibri or New Times Roman. It’s okay if this is the font that you want to use but if you want something different, you can change it because there are a wide…

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How to embed fonts in a Microsoft Word document

After you have emailed a copy of your Word document to someone, Microsoft Office will show the document with the default font if they don’t have one that is installed. This can ruin the layout of the document and make it look entirely different. This can be changed by embedding fonts into your documents. How…

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How and why to use hidden text in a Microsoft Word document

Microsoft Word allows you to hide text so that you can read or print the document like the text isn’t there. It might come off as unnecessary because why doesn’t one just delete the text if they don’t want it to read? Great question but you should know that hidden text does have its function….

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How to collaborate on Microsoft Word Documents [ULTIMATE GUIDE]

In the workplace, there has been a growing need to not only work remotely but also cultivate collaboration amongst people that may not be in proximity to each other. Working remotely and separately can happen for many reasons but there isn’t one that is apt to stop the work from going on considering the advancements…

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How to combine multiple Microsoft Word documents [ULTIMATE GUIDE]

Choosing to work with Microsoft Word documents comes with access to several text editing options, various page formatting options as well as many other additional features that come with this Microsoft Office program. For someone that often finds themselves working with Microsoft Office, more specifically Microsoft Word, you have probably come across more than one…

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How to use Track Changes to collaborate on Microsoft Word documents [ULTIMATE GUIDE]

Microsoft Word has a ‘Track Changes‘ feature which aids collaboration by allowing users to follow up on changes by showing all the markups, edits, changes or comments made as the document is being worked on. It has proved to be very useful as the need for collaboration in the workplace becomes more evident in day-to-day…

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An easier alternative to using Git for Microsoft Word

Simul Blog A better alternative to using Git for Microsoft Word documents   GIT is a great tool for collaborating on code, but it isn’t built for Word. Fortunately there is a tool that takes the principles of GIT and puts them in a nice UI that directly integrates with Word. Are you wanting to…

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How to insert page numbers anywhere in your document

Working with Microsoft Word documents, comes with access to several text editing features as well as the various page formatting options that comes with this program. Page formatting is crucial in producing any kind of professional documentation, especially for large Microsoft Word documents. Dealing with a lengthy Microsoft Word document could prove to be challenging…

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3 easy ways to compare Microsoft Word documents

When working with two Microsoft Word documents, comparing the both of them for differences may prove to be a tedious task, especially if they are lengthy files collaborated on by more than one author.  One of the most common tasks performed in the legal profession is creating a legal blackline document, which can also be…

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How to use comments to collaborate on Microsoft Word documents

With the increased demand for workplace collaboration, Microsoft Word expanded to enable comments for the exchange of notes and ideas to facilitate editing and sharing reviews. With this, there is a more effective Word collaboration experience for you and the rest of the team using modern features such as the @mention notifications and a few…

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Learn how you can bring the features of Git to Microsoft Word

Simul Blog How to use Git with Microsoft Word Learn how you can bring the features of Git (including versioning, commenting, diffs, merging, branching, pull requests and more) to Microsoft Word Git is a fantastic tool for version control of code, and functionality like branching and pull requests mean that multiple people can work on…

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How to resolve a comment in Microsoft Word documents

When collaborating on a Word document, the need to leave notes or comments arises often. Sharing these notes on changes and ideas is vital as it is a way to give feedback. Once the feedback has been seen and changes made or declined, one would be required to communicate that it has been resolved. Resolving…

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How to add vertical lines to a Word document

When working with Microsoft Word there are many tools and features that let you design and format your file and the text therein. One of these include adding vertical lines to a Microsoft Word document. Vertical lines in Microsoft Word are design elements that guide the flow of text, as well as dividing the document…

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How to use section breaks in Microsoft Word documents

When working on a lengthy Microsoft Word document, separating it into different parts makes it easier for you and your audience to navigate. Microsoft Word lets you insert document breaks and these include: section breaks and page breaks. Whereas page breaks are a partition in the text of the document with the succeeding text automatically…

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How to repeat table headers in Microsoft Word

If you find yourself working with Microsoft Office often, more specifically a Microsoft Word document, you might have to use a table to record data from time to time. In such scenarios, some of these tables may entail very detailed information spreading across various pages, which may prove cumbersome trying to fill in the table…

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How to lock parts of a document in Microsoft Word

If you are collaborating on a Microsoft Word document with work colleagues, especially one containing sensitive information, it is possible to restrict access to certain parts of the document. When sharing information with others, you can lock certain parts of the Microsoft Word document, as opposed to locking the entire document. Despite such a restriction,…

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How to make a Word document read-only

There are situations where documents are made and require reviews from various users but not modification. This is why the need to make a Microsoft Word document read-only arises from time to time. The creator sends it to reviewers in that format not to risk any changes being made to the document. Making the document…

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How to insert the word count into a Microsoft Word document

Word count is a necessary feature for many users of Microsoft Word. It is common for one to embark on a particular type of text or document that requires a definite number of words as given by instructions. This happens all the time with essays, reports, articles and assignments. Here we shall be exploring how…

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How to change the author name of comments in Microsoft Word

When using Word, editing and revisions are done by leaving comments in the documents and as this happens, the user names are left on display to indicate who the editor or user is. Sometimes, people would rather do away with this for particular reasons. One may be using a computer that isn’t theirs and this…

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How to insert a radio button in a Microsoft Word document

As a word processing program, Microsoft Word has a wide variety of text editing features. In addition to text editing, you can easily add images, charts, shapes, tables and even insert text on a picture all in a Microsoft Word document.   Microsoft Word allows you to create an interactive survey for your audience with…

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How to change straight quotes to curly quotes in Microsoft Word

There are two types of quotation styles. Yes. You’ve most likely seen them but some have never scrutinised the difference. These are straight quotes (” ‘) and curly quotes (‘‘ ‚‚ ’’)also known as smart quotes. In history, space was essential when the use of typewriters was common and it was discovered that straight quotes…

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How to insert text on a picture in Microsoft Word

There are several reasons why you would want to insert text over a picture in a Microsoft Word document. You could be trying to create a fun greeting card, an invitation for a social event, inserting a company logo in the background of your document or even preparing for a visual work presentation. By default,…

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How to insert page count into a Microsoft Word document

While working on a lengthy Microsoft Word document, it is easy to get lost in all the information and words on the various pages.  An assured way to monitor your whereabouts in the document as you go, and to ensure that your pages are in order is by inserting a page count into your Microsoft…

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How to insert a formula to sum a column or row of a table in Microsoft Word

One of the greatest challenges encountered during the manual data entry process is the likelihood of errors in calculations and transposing of numbers. This is why programs like Microsoft Excel and Microsoft Word have become increasingly popular in calculating and processing accurate data. You may be familiar with how to calculate data in Microsoft Excel,…

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How to apply a template to an existing Microsoft Word document

A template is a format that is designed and chosen beforehand to make the creation of documents easy without having to go through the trouble of formatting afresh in a particular standard order. Some documents such as a CV, reports, proposals, business letters, resumes etc have a renowned standard format. Using a template, many formatting…

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How to add bullet symbols between words in Microsoft Word

A bullet point is a typographical mark that is usually used to identify items on a list and make distinctions between pieces of information in the text. It can take the forms of a black dot [•], a black arrow [➼] [➡] [‣] and bullet symbols [⁌] [⁍] etc. For this reason, the need to…

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How to refresh fields in Microsoft Word

You may occasionally need to manually update information in sections such as table of contents, headers and footers, cross-references, bookmarks, and formulas in tables. In addition, you have the option to update individual fields or all of the fields in your document simultaneously. If you are new to using MS Word and do not know…

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How to print a Microsoft Word document without margins

When you are printing a document from Microsoft Word, there are white spaces that act as margins. These spaces are meant to make your document look aesthetically pleasing and organized. However, some people prefer to do without these margins. MS Word allows you to remove these margins. You can follow a few quick steps to…

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How to remove a section break in Microsoft Word

In Microsoft Word, you can add section breaks to your document if you want to divide it into sections or chapters so you can easily make formatting changes. For example, you might want to have different headers and footers or margin specifications. However, if you are editing your document and realize you do not need…

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How to show or hide section breaks in Microsoft Word

Sometimes, when you are using MS Word, you are writing more than a page or two. For example, you could be writing an essay, paper, article or even a book. However, with multiple pages come a few problems that MS Word’s default setting does not accommodate. For example, if you want your paper to have…

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How to show or hide paragraph marks in Microsoft Word

The indication for the end of a paragraph and the start of a new paragraph is the paragraph mark. It is worth noting that paragraph marks are marks in a document that cannot be printed. They come in handy when displaying characters that are not visible in the paragraph. Word-to-word space, paragraph breaks, page breaks,…

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How to remove all comments from a Microsoft Word document

In Microsoft Word, you can add comments to documents. This is especially important for articles or papers that you are collaborating on with a colleague. Or perhaps you are a superior who has asked your subordinate to submit a piece of writing. Then, as you review it, you can add comments to the document containing…

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