Microsoft Word Blog

Tips & tricks for getting the most out of Microsoft Word

How to use Track Changes to collaborate on Microsoft Word documents [ULTIMATE GUIDE]

Microsoft Word has a ‘Track Changes‘ feature which aids collaboration by allowing users to follow up on changes by showing all the markups, edits, changes or comments made as the document is being worked on. It has proved to be very useful as the need for collaboration in the workplace becomes more evident in day-to-day…

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An easier alternative to using Git for Microsoft Word

Simul Blog A better alternative to using Git for Microsoft Word documents   GIT is a great tool for collaborating on code, but it isn’t built for Word. Fortunately there is a tool that takes the principles of GIT and puts them in a nice UI that directly integrates with Word. Are you wanting to…

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How to insert page numbers anywhere in your document

Working with Microsoft Word documents, comes with access to several text editing features as well as the various page formatting options that comes with this program. Page formatting is crucial in producing any kind of professional documentation, especially for large Microsoft Word documents. Dealing with a lengthy Microsoft Word document could prove to be challenging…

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3 easy ways to compare Microsoft Word documents

When working with two Microsoft Word documents, comparing the both of them for differences may prove to be a tedious task, especially if they are lengthy files collaborated on by more than one author.  One of the most common tasks performed in the legal profession is creating a legal blackline document, which can also be…

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How to use comments to collaborate on Microsoft Word documents

With the increased demand for workplace collaboration, Microsoft Word expanded to enable comments for the exchange of notes and ideas to facilitate editing and sharing reviews. With this, there is a more effective Word collaboration experience for you and the rest of the team using modern features such as the @mention notifications and a few…

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How to use GIT with Microsoft Word

Simul Blog How to use Git with Microsoft Word Learn how you can bring the features of Git (including versioning, commenting, diffs, merging, branching, pull requests and more) to Microsoft Word Git is a fantastic tool for version control of code, and functionality like branching and pull requests mean that multiple people can work on…

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How to resolve a comment in Microsoft Word documents

When collaborating on a Word document, the need to leave notes or comments arises often. Sharing these notes on changes and ideas is vital as it is a way to give feedback. Once the feedback has been seen and changes made or declined, one would be required to communicate that it has been resolved. Resolving…

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How to add vertical lines to a Word document

When working with Microsoft Word there are many tools and features that let you design and format your file and the text therein. One of these include adding vertical lines to a Microsoft Word document. Vertical lines in Microsoft Word are design elements that guide the flow of text, as well as dividing the document…

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How to use section breaks in Microsoft Word documents

When working on a lengthy Microsoft Word document, separating it into different parts makes it easier for you and your audience to navigate. Microsoft Word lets you insert document breaks and these include: section breaks and page breaks. Whereas page breaks are a partition in the text of the document with the succeeding text automatically…

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How to repeat table headers in Microsoft Word

If you find yourself working with Microsoft Office often, more specifically a Microsoft Word document, you might have to use a table to record data from time to time. In such scenarios, some of these tables may entail very detailed information spreading across various pages, which may prove cumbersome trying to fill in the table…

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How to lock parts of a document in Microsoft Word

If you are collaborating on a Microsoft Word document with work colleagues, especially one containing sensitive information, it is possible to restrict access to certain parts of the document. When sharing information with others, you can lock certain parts of the Microsoft Word document, as opposed to locking the entire document. Despite such a restriction,…

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How to make a Word document read-only

There are situations where documents are made and require reviews from various users but not modification. This is why the need to make a Microsoft Word document read-only arises from time to time. The creator sends it to reviewers in that format not to risk any changes being made to the document. Making the document…

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How to insert the word count into a Microsoft Word document

Word count is a necessary feature for many users of Microsoft Word. It is common for one to embark on a particular type of text or document that requires a definite number of words as given by instructions. This happens all the time with essays, reports, articles and assignments. Here we shall be exploring how…

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How to change the author name of comments in Microsoft Word

When using Word, editing and revisions are done by leaving comments in the documents and as this happens, the user names are left on display to indicate who the editor or user is. Sometimes, people would rather do away with this for particular reasons. One may be using a computer that isn’t theirs and this…

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How to insert a radio button in a Microsoft Word document

As a word processing program, Microsoft Word has a wide variety of text editing features. In addition to text editing, you can easily add images, charts, shapes, tables and even insert text on a picture all in a Microsoft Word document.   Microsoft Word allows you to create an interactive survey for your audience with…

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How to change straight quotes to curly quotes in Microsoft Word

There are two types of quotation styles. Yes. You’ve most likely seen them but some have never scrutinised the difference. These are straight quotes (” ‘) and curly quotes (‘‘ ‚‚ ’’)also known as smart quotes. In history, space was essential when the use of typewriters was common and it was discovered that straight quotes…

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How to insert text on a picture in Microsoft Word

There are several reasons why you would want to insert text over a picture in a Microsoft Word document. You could be trying to create a fun greeting card, an invitation for a social event, inserting a company logo in the background of your document or even preparing for a visual work presentation. By default,…

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How to insert page count into a Microsoft Word document

While working on a lengthy Microsoft Word document, it is easy to get lost in all the information and words on the various pages.  An assured way to monitor your whereabouts in the document as you go, and to ensure that your pages are in order is by inserting a page count into your Microsoft…

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How to insert a formula to sum a column or row of a table in Microsoft Word

One of the greatest challenges encountered during the manual data entry process is the likelihood of errors in calculations and transposing of numbers. This is why programs like Microsoft Excel and Microsoft Word have become increasingly popular in calculating and processing accurate data. You may be familiar with how to calculate data in Microsoft Excel,…

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How to apply a template to an existing Microsoft Word document

A template is a format that is designed and chosen beforehand to make the creation of documents easy without having to go through the trouble of formatting afresh in a particular standard order. Some documents such as a CV, reports, proposals, business letters, resumes etc have a renowned standard format. Using a template, many formatting…

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How to add bullet symbols between words in Microsoft Word

A bullet point is a typographical mark that is usually used to identify items on a list and make distinctions between pieces of information in the text. It can take the forms of a black dot [•], a black arrow [➼] [➡] [‣] and bullet symbols [⁌] [⁍] etc. For this reason, the need to…

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How to refresh fields in Microsoft Word

You may occasionally need to manually update information in sections such as table of contents, headers and footers, cross-references, bookmarks, and formulas in tables. In addition, you have the option to update individual fields or all of the fields in your document simultaneously. If you are new to using MS Word and do not know…

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How to print a Microsoft Word document without margins

When you are printing a document from Microsoft Word, there are white spaces that act as margins. These spaces are meant to make your document look aesthetically pleasing and organized. However, some people prefer to do without these margins. MS Word allows you to remove these margins. You can follow a few quick steps to…

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How to remove a section break in Microsoft Word

In Microsoft Word, you can add section breaks to your document if you want to divide it into sections or chapters so you can easily make formatting changes. For example, you might want to have different headers and footers or margin specifications. However, if you are editing your document and realize you do not need…

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How to show or hide section breaks in Microsoft Word

Sometimes, when you are using MS Word, you are writing more than a page or two. For example, you could be writing an essay, paper, article or even a book. However, with multiple pages come a few problems that MS Word’s default setting does not accommodate. For example, if you want your paper to have…

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How to show or hide paragraph marks in Microsoft Word

The indication for the end of a paragraph and the start of a new paragraph is the paragraph mark. It is worth noting that paragraph marks are marks in a document that cannot be printed. They come in handy when displaying characters that are not visible in the paragraph. Word-to-word space, paragraph breaks, page breaks,…

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How to remove all comments from a Microsoft Word document

In Microsoft Word, you can add comments to documents. This is especially important for articles or papers that you are collaborating on with a colleague. Or perhaps you are a superior who has asked your subordinate to submit a piece of writing. Then, as you review it, you can add comments to the document containing…

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How to add a Section Break in Microsoft Word

Sometimes, when you are using MS Word, you are writing more than a page or two. For example, you could be writing an essay, paper, article or even a book. However, with multiple pages come a few problems that MS Word’s default setting does not accommodate. For example, if your paper has different sections, MS…

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How to convert a Microsoft Word document to PowerPoint

Sometimes, you may be writing a Word document that you need to present to your colleagues. Instead of rewriting the same content in PowerPoint, you can convert the document into PowerPoint to avoid double work. There are a few ways to do this, as we will see below. Method 1 Make changes to the format…

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How to convert a Word document to Microsoft Excel

If you have text in a Word document that you need to duplicate on an Excel sheet, you do not have to copy it and then paste it until you have completed the entire document. MS Word has a feature that allows you to convert a full Word document into Excel. In a few simple…

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How to convert an Excel document to Microsoft Word

Method 1: Paste Special Open Microsoft Excel. Select the cells that contain the information you want to add to your Word document. Use the keyboard shortcut ‘CTRL + C’ to copy the data in the cells to your keyboard. Open Microsoft Word. Under the ‘Clipboard’ section on your ‘Home’ tab, select the drop-down arrow below…

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How to merge images in Microsoft Word

When adding pictures in MS Word, you cannot merge them automatically. Word forces images to have space between them to give them more order and alignment. However, there is a way you can merge multiple images in Word to make them look like one image or collage. Open Microsoft Word. On the ribbon, click ‘Insert.’…

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How to insert a line over the top of text in Word

In MS Word, there is a direct way to insert a line under a word or a sentence. However, there is no direct way to insert a line over text or a word. There are three simple ways you can manipulate Word and insert a line over text. Let us look at them below. Using…

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How to save a Word Document as an Image

Sometimes, it is more convenient to send a Word document as an image to easily access and open it on any device. However, it’s not just a one click trick. It is a process. There are different methods you can use to change Word documents into images as you will see below. Method 1: Using…

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How To Put Multiple Lines Of Text In Brackets In Word

At times, you may want to show that multiple lines of text belong under a specific group without using a subheading. This can be achieved by using a right or left bracket that embraces all the lines. This article will show you how to achieve this. Open the Word document where you want to insert…

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How to remove all hyperlinks in a Microsoft Word document

Hyperlinks are links in documents or text that you can click if you want to be taken directly to a webpage containing additional information. Hyperlinks enable you to summarise the content and add references if a reader wants to do additional reading. Hyperlinks are easy to identify in a document. Usually, they are underlined and…

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How to reorder pages in Microsoft Word

While editing your Word document, you may realize that a specific portion of the text will make more sense in a different part of the document. Although you cannot drag and drop slides as quickly as you would in a PowerPoint presentation, there are still some hacks that can help you re-organize the pages in…

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How to divide a page into four quarters in Microsoft Word

At times, you may want to display certain text opposite each other, in different sections. The best way to do this is by using tables. If you do not want to use tables, MS Word has a quick trick that will split the page into four parts without borders. Below is a step-by-step tutorial on…

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How to insert frames into Microsoft Word documents

In MS Word, there are only two ways to box your content: textboxes and frames. You might not have ever heard of frames. This is because they preceded textboxes.  Newer versions of Word now use text boxes. Although, one can activate and use frames. Both frames and text boxes have their attributes. However, the capabilities…

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How to delete multiple pages in a Microsoft Word document

When working on the first draft of a document, you tend to type all your thoughts and ideas. However, as you edit this document, you might want to trim it to fit a word count or remove unnecessary content. You can delete content by selecting it and cutting it out or deleting it. However, if…

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How to combine tables in Microsoft Word

A document may contain multiple tables with similar content, but the tables are scattered all over the document. Perhaps this was the first draft, and now you find it more suitable to merge the tables. MS Word has a few hacks and methods that allow you to quickly combine these tables for a more organized…

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How to combine multiple word documents into one PDF

MS Word lets you combine multiple documents to create a single file. This comes in handy if you are collaborating on an article or paper with colleagues. Open a blank document in MS Word. You can do this by selecting ‘File’ on the ribbon. Select ‘New’ on the backstage view or ‘Blank Document.’ Click ‘Insert’…

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How to change the orientation of one page in Word

Page orientation in Word refers to the specification for displaying or printing the document. It indicates the layout of the pages in a document.  Ordinarily, the entire article or paper is published in Portrait format, although it would be best to use the Landscape format on a page with a sizable table or graph. For…

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How to align text left and right on the same line in Microsoft Word

How to align text left and right on the same line in Microsoft Word There are times when you want to align text both to the left and right of your document. Usually, to do this, you might have to use tables for this kind of alignment to look neat. However, there is a simple…

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How to add a background image to one page of a Microsoft Word document

MS Word has a feature that lets you add a background to a whole document simultaneously. You can do this by going to the ‘Design’ tab on the ribbon, choosing ‘Page Color’ under the ‘Page Background’ section and choosing a color. However, you might want to add a background to only one page. This article…

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How to restrict formatting changes in Microsoft Word

If you are collaborating on a document and want it in a specific style or format, Word has a feature that lets you set your format and restrict changes in case it is going to be viewed and edited by another user. Select ‘Review’ on the Ribbon. In the upper-right corner, select ‘Restrict Editing’ in…

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How to Track Changes without track changes turned on

When it comes to MS Word, to know where changes have been made in a document, you have to turn on ‘Track Changes.’ However, there are other ways to highlight changes in case you forgot to turn on this feature. Method 1: Use a free comparison tool (Draftable) Draftable is a free online comparison tool…

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How to ensure someone has the latest version of a document

In MS Word, most people manage version control by clicking ‘File’ then ‘Save As’ to save a new version manually. When applying this method, using a structured naming convention will be critical, such as your file name, the version number, and the changes made. However, things quickly get confusing, and you may end up forgetting…

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How to restrict document editing outside forms in Word

Users can choose to make their documents ‘Read Only’ or ‘Read and Write’ in Microsoft Word. The term ‘Read Only’ refers to the fact that you can only read the document and not make any modifications. Even if editing is turned on, you may limit editing permissions to specific areas of your documents, such as…

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How to ensure nobody inserts unwanted content into your document

Method 1: Using a Version Control System The Suggesting Mode is a Google Docs version of Track changes: a feature that you would find in MS Word. To use it, follow these simple steps. Open a document in Google Docs. In the top right corner is a button marked ‘Editing’ with a pencil next to…

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