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Microsoft Word Blog

Tips & tricks for getting the most out of Microsoft Word

How to use Wildcards to do Advanced Find and Replace in Microsoft Word

Wildcards or Wild Characters are symbols that represent one or more letter, used to extend your word search beyond just the word itself. You can use Wildcards to search for words that start with and end with a particular letter or all that start with a certain series of letters such as ‘Doc*’. They can…

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How to use Multiple types of Page Numbers in Microsoft Word Documents

You have a document, that required different formats for the page numbers and can’t quite figure out how to make this work. Microsoft Words default page number setting is to give you the same style of the page number on every page. You may want to make your content or index pages numbered i, ii,…

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How to Format Page Numbers in Microsoft Word

When working on a long Microsoft Word Document, or a document that required a table of contents and page numbers to reference selecting the right format for your page numbers can assist your reader in navigating with ease. Microsoft Word offers multiple different page number formats for you to select from, including numbers, letters –…

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How to Find and Replace Formatting in Microsoft Word documents

Using the Find and Replace tool in Microsoft work is easy, when you are just replacing one word with another (post on how to do so here). Replacing formatting in Word is one of the trickiest things you’ll come across. You may have been asked to change all of the underlined words to italics, or…

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How to Remove Page Numbers from the First Page

Adding page numbers to a Microsoft Word document make the document easier for your reader to navigate. Page numbers facilitate the reader’s ability to search for a particular page or topic and move directly to that part of your document following the referenced page number. Page numbers partnered with a table of contents on the…

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How to Insert Page Numbers into Microsoft Word

You’ve created a new proposal, agreement, contract or document that required page numbers to make it easy for a ready to find a particular section of the file. This is where page numbers come in handy, they make for very easy referencing and navigation within a document, especially when paired with a table of contents…

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How to start Page Numbers later in your Document

If you have a long Word document that is going to be shared once finalised, adding page numbers gives readers a simple way to navigate through the document, skipping over pages or sections that may not be as relevant to them. Sometimes you need to re-start your page numbers mid-document. If your document has sub-sections…

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3 Way to Share Microsoft Word Documents

When collaborating on a Microsoft Word Document with your collegues, sharing the document as updates are made or reviews are required is a continuous part of the collaborative process. There are a number of ways to share a Word Document, although still commonly used, the old email back and forth is a method that has…

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How to Find and Replace Words in Microsoft Word Documents

Often when working in Microsoft Word we only need to change one or two words in the file to make it relevant to another client or project. For Example, updating a client’s name in a 30-page contract or updating the address of a company or speakers name in a briefing document. Because scrolling through your…

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How to Compare two Microsoft Word Documents

There are many reasons that you may need to compare two Microsoft Word Documents. Maybe you have ended up with two different versions of the same document due to simultaneously editing, or you work in the legal profession and are required to create a legal backline document. For whatever reason, you have two or more…

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How to remove a watermark in Microsoft Word

You have been working in a draft version of your Microsoft Word and placed a watermark across the document to make it clear to all readers and collaborators that the document was still in its draft format. Now that the document has been finalised you are ready to remove the watermark. Removing the watermark will…

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How to insert a Watermark in Microsoft Word

When you receive a document from a lawyer, agent, banking institution or even just a colleague and they have a DRAFT or CONFIDENTIAL watermark plastered across the background you quickly get the message that this document is, as stated, confidential. Watermarking is a great way to label your document, in an obvious way so that…

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How to Insert a Draft watermark in Microsoft Word

A watermark is a faded image or text, that sits across the contents of a document. Watermarks can be used to indicate what stage the document is in, draft, confidential, final copy etc. Some companies even use watermarking as a way to add their company logo onto the background of a document to avoid copyright…

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A better way to redline documents

What is redlining? When you track changes in a Microsoft Word document, a redline will appear under the text that you have made the change too. This is called redlining. Redlining makes it easy for another reader to note which parts of the documents you have made changes too and what the changes were, its…

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How to dictate text in Microsoft Word

Dictating text, as in speaking and having the text typed out on your behalf by the computer or devise can save you a lot of time and your fingers from typing fatigue. Microsoft Word has a dictate feature, that does just this, allows you to speak to your computer (granted your computer microphone is on…

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How to Co-author Microsoft Word documents

Real-time co-authoring is something that came to life with Microsoft’s Office 2016, although co-authoring is available to those with Office 2013-2015 as well, it was in 2016 that they introduced the real-time feature, which was a bit of a game-changer. Co-authoring a document means you can share a document with people within or outside of…

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How to switch to Focus Mode in Microsoft Word

What is focus mode? Focus mode will hide the taskbar and the ribbon at the top of your document, leaving just the Word Document itself showing. Focus mode was built with the intention of removing any distractions from the document so that you can focus on writing and creating in Word. Turning on Focus mode…

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How to delete a page in Microsoft Word

When working in Microsoft Word we sometimes find ourselves with a pesky blank white page at the end or even in the middle of our document or you have a long document and would like a quick shortcut to find a particular page to quickly remove it from the document. Leaving the blank page in…

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The Ultimate List of Keyboard Shortcuts for Microsoft Word

We’ve all seen that one Microsoft Wizard at work in the office, the guy who knows shortcuts that we’d swear not even Microsoft know about yet. It’s amazing to watch and we can’t help ourselves but be a little bit jealous that we don’t know near half the shortcuts he does. How easy his working…

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How to Alphabetize a list in Microsft Word

You’ve created a huge list in Microsoft Word, a list so long that without some sort of sorting or system it would be impossible to find the single line item you are searching for without scanning the entire document. This is where sorting and, in this case, alphabetizing your list can really help! Alphabetizing a…

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How to enable Dark Mode in Microsoft Word

Dark mode is a new supplemental mode available to devices with macOS Mojave (10.14), released in 2018 or later. Any Mac devices using older versions of macOS or OS X such as Sierra and High Sierra, unfortunately, cannot access the dark mode feature. Dark mode was designed to reduce the strain on a reader’s eyes…

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How to Insert a Tick Symbol In Microsoft Word

You’ve seen those cool tick symbols used in Microsoft Word Documents in the past but can’t quite figure out how to insert one yourself. You’re now alone. Nearly all of us know what they are but other than the old copy + paste of the tick image many of us are baffled as to how…

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Microsoft Word vs Google Docs

It’s a common question, in the case of Microsoft Word and Google Docs, which program is more superior and why? While they both look family similar at a glance, there are a number of differences between them. They vary in how much security they offer and cost as well as the ability to collaborate and…

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How to recover a lost Microsoft Word document

The heart-sinking feeling when you exit a document and realise you didn’t press ‘save’. The document is now gone, into the ibis and you have frantically googled ‘how to recover a lost Word document’. Or you know that forgetting to press save is something you’ve done in the past, so this time you didn’t forget….

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How to link to another location in your Microsoft Word Document

Often when you are working in Microsoft Word you find yourself needing to reference another document, webpage or source. Linking to such locations is now easy with Words ‘link’ feature. If you are looking to link a public source such as an online file, shared document or media file anybody viewing the document, the link…

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How to link to another Microsoft Word Document

If you are referencing to another Word document from another one of your Word Documents, you will be required to link to this document. Placing a link in your Word Documents makes it easy for the reader to acquire additional information on a certain point, that you have already written a piece on that topic….

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How to see how much time you’ve spent on a Microsoft Word Document

There are a number of reasons you may want to know how much time you’ve spent on a Microsoft Word Document. The most common is to track billable hours or to update timesheets for a project. Microsoft Word does have a built-in feature that will tell you how long you have been ‘working’ on a…

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How to Format a Table of Contents in Microsoft Word

Adding a table of contents to the start of your Microsoft Word document can make navigating through the file a lot easier for any readers. It works as a reference point, at the beginning of the document allowing the reader to find the specific information they are looking for without scanning the entire document’s text…

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How to Update a Table of Contents in Microsoft Word documents

Adding a table of contents to your Word Documents makes it easier for your reader to navigate. Once you have the table of contents in your Word Document there are a number of reasons you may wish to update it. If you some of the information you wanted to be visible in your table of…

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How to Add a Table of Contents to Microsoft Word Documents

The table of contents should be placed at the start of your document and serves two purposes: Allows readers to find a specific section within the document with easy and gives them an overview of the document’s content and layout. The table of content is there to orient the reader, think of it as a…

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4 Ways to diff Microsoft Word Documents

Whether you’re collaborating with your team on a Microsoft Word Document or you’ve ended up with two versions of your own work, you are now trying to find the best way to compare these two documents in a swift and easy manner. Luckily, there are 4 different ways that you can compare Microsoft Word Documents….

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4 Ways to Simultaneously edit Microsoft Word Documents

It is common practice to work collaboratively within a Microsoft Word Document. Sending it back and forth between team members, as each individual makes their suggested changes before distributing it further. This can be a painstaking process and often leads to more work trying to merge documents together (how to post on Merging Word Documents)…

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How to Merge Multiple Microsoft Word Documents

If you are someone that works with Microsoft Word a lot, you have probably come across a time when it would have been very convenient to merge a few Microsoft Word documents together, creating a single master file. Merging is possible via the manual process of copy-and-past although its not very intuitive. Microsoft does offer…

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How to Merge two Microsoft Word Documents

If you are collaborating on a Microsoft Word Document with others and two people make edits at the same time, you may need to merge these two documents together. Most Microsoft Word users find the quickest way to combined Word Documents is to manually copy and paste them into one. This is no longer the…

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How to Copy and Paste Text with Tracked Changes in Microsoft Word Documents

Tracked Changes is a helpful feature in Microsoft Word that allows you to keep track of any edits you make when collaborating on a document with others. Sometimes you may need to copy part or all of the text from a document and paste it onto another file, carrying across the tracked changes. Now that…

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How to hide Tracked Changes in Microsoft Word Documents

Your collaborating on a Microsoft Word Document with your team and just opened the most recent version to find a multitude of tracked changes, red lines and marks all over the file. When all tracked changes are visible in a Word document it can be difficult to sort through the clutter and read the document…

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How to view Tracked Changes in Microsoft Word Documents

When collaborating on a Microsoft Word Document the easiest way to keep an eye on all of the edits being made is by tracking your changes. Tracked Changes is an easy to use built-in tool that allows you to do exactly what it sounds like; track any edits or changes that are made to the…

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How to reject tracked change in Microsoft Word Documents

Tracking changes is a useful way to keep an eye on changes or suggested edits from your colleagues while collaborating on a word document file. If you are the owner of the file, or the one responsible for accepting or rejecting any changes you will need to be equipped with the tools to do so…

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How to turn on Track Changes in Microsoft Word Documents

You’ve been sent a Microsoft Word document and a colleague has requested that you review the document and track all changes that you make. Maybe, you’ve been sent a document and would like to track any changes you make to allow your team to easily see where edits or suggests have been made without referring…

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How to print the comments in a Microsoft Word Document

You are working on a word document full of comments, and you are trying to print out the entire document with all of the tracked comments. Printing out the comments with the document’s text body may make it easier for you to review them all one by one, with a pen rather than on your…

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How to edit a comment in Microsoft Word documents

You’ve added a comment to your Word document, but can’t figure out how to edit or delete it? In this post, we will walk you through how to make changes to your comment box and have you editing in no time. Editing a comment box in Microsoft Word Open the Word document. Make all comments…

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How to view all comments in Word in one place

You’re working on a Microsoft Word Document and can’t figure out how to see all of the comments at the same time. This article will show you how to view all of the comments in your Word doc at the click of a button. How to show all comment lines in your Word Document Follow…

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How to add a comment in Microsoft Word Documents

Can’t figure out how to add a comment into your Microsoft Word Document? In this post, we’ll take you through six quick and easy steps to add a comment to a Word Documents like a pro. How to insert a comment in Microsoft Word To insert a comment into a Word document, follow these fool-proof…

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How to password protect your Microsoft Word documents

Do you need to add a password to your Microsoft Word document to keep the contents safe from prying eyes? In this post, we’ll walk you through a few quick steps & show you how to password protect your Word documents. How to set a password for an Office document To add an encryption password…

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3 better ways to version control your Word documents

Are you still using crazy filenames like ‘V27_final_FINAL_FOR_REAL’ for version control on documents? If so, you’re doing it wrong.  There’s a lot of issues with this method of version control and continuing to do version control in this primitive way could in fact land your organisation in a lot of trouble. In this article, we’ll…

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3 ways to collaborate on Microsoft Word documents

Are you still collaborating on Microsoft Word documents by emailing them back and forth? If so, you’re making life hard for yourself as there’s numerous better ways to collaborate with others on a Word document. In this post, we’ll outline 3 better ways to collaborate on Microsoft Word documents than emailing them back and forth….

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Synchronize documents across SharePoint, OneDrive, DropBox, Google Drive and Box

The short version Collaborating on Word documents is often fragmented and takes place via email, Google Docs, SharePoint, OneDrive, DropBox and many other platforms. The same document can be copied all over the place and keeping track of all the distributed versions becomes exponentially more difficult. Simul Documents is a version control system for Microsoft…

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Why you need version control

There are numerous reasons to be using a version control system for your Word documents. Version control systems are common place in particular industries, but the norm with Word documents is still to work from a local directory and share via email. This article aims to explain some of the pitfalls of such an arduous…

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