Microsoft Word Blog

Tips & tricks for getting the most out of Microsoft Word

4 easy ways to revert Microsoft Word documents

Let us say, for some reason, you have accidentally saved over a Word document, and you want to recover this version of a document. There are different ways to revert to this older version. Method 1: Windows Version History Go to the folder where your document is saved. When you find the document, right-click it….

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How to restrict editing in a Word document

Microsoft Word gives users the option of making their documents ‘Read Only’ or ‘Read and Write.’ ‘Read Only’ means you can only read the document without the option of adding changes. However, even with the editing enabled, you can restrict edits to only certain sections of your documents, such as filling in forms, adding comments….

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How to create a fillable form in Microsoft Word

Word allows you to personalize a fillable form using the ‘Developer’ feature. This allows you to have drop-down menus, check boxes and even date pickers. This step-by-step guide will show you how to create a fillable form. Go to the ‘File’ tab on the Ribbon. On it, select ‘Options.’ A Word Options dialog box will…

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How to add dropdown fields to a form in Word

Sometimes when you are filling forms online or doing quizzes and polls, you will be required to select your choice from a drop-down menu. Microsoft Word has tools that will help you to make your own poll, or form using drop-down menus. Below is a step-by-step process of how you can achieve this. Go to…

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How to add a date picker to a form in Word

I’m sure you have been asked to fill an online form, and you have to enter your birth details or details on your bank card and passport (when it expires). You can do this in Microsoft Word using the following easy steps. Go to the ‘File’ tab on the Ribbon. On it, select ‘Options’ at…

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How to add a Table of Authorities to Microsoft Word

A Table of Authorities is a section of a legal brief that includes an index of cases, statutes, and secondary sources cited. It is typically required for lawsuit briefs. Below is a simple step-by-step process of creating this table in Word. 1.    Click on references at the top of your screen.  Here, click on mark…

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How to create new text styles in Microsoft Word

Word has an assortment of fonts available to make your documents unique and appealing. However, you might have a font in mind that is not available in the predefined fonts. Fortunately, many different sites have or sell or give away the fonts for use not available in Word. This is a step-by-step guide on downloading…

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How to Double Indent in Microsoft Word

This is a quick method for recording a macro to assign to a keyboard shortcut that will allow you to do a double indented paragraph. You probably already know that getting to the double indent setting for paragraph setting is a little bit more difficult for Word than in WordPerfect, so that is why we…

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How to keep words together on a line in Microsoft Word

We have all had the frustrating experience where the text breaks at the end of a line on a page, making it confusing or aesthetically unpleasant. In most cases, you will add or remove extra words or a word so that the sentence flows. However, will you do this for every single sentence that breaks?…

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How to save a document as a template in Microsoft Word

Did you know that you can use customizations that you make in one document as the basis for future documents by saving the file as a template? This works well in the instance that you created customized styles or have many texts that you send to many people repeatedly with just a few variations and…

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How to only count words in certain sections of your Word document

Word count refers to the total number of words in a document. Counting your words might seem very obvious because as you type, you can see your count increase with each character on the status bar. However, sometimes your word count might come with specific details, such as ‘Endnotes and footnotes are not included in…

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How to set tabs in Microsoft Word

Tabs are a text-alignment function in paragraph formatting. Tabs produce equally spaced text in your document. They also guarantee that your content is correctly aligned, versus if you just typed a couple of spaces to split it. Below is a step-by-step guide to set tabs in Microsoft Word. Make sure your ruler is shown on…

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How to Turn Spell Check On or Off in Microsoft Word

Are you writing an important formal document such as a proposal, press release and cannot afford to make any spelling errors because you will come off unprofessional? The spell check feature in Microsoft Word can help you perfect your document. In Microsoft Word, a spelling error is highlighted by a wavy red line right under…

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How to use Decimal Tabs to align numbers in Microsoft Word

When you are typing text in Word, you want to be very organised and uniform, especially when it comes to the way you present figures. This is much harder to do with decimal points, even when you are using a table with rows and columns. This is where decimal tabs come in. Setting a decimal…

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How to use Microsoft Word’s Compare Feature

Sometimes, when you have finished editing a document, you want to compare the final copy to the original or rough draft. You may do this to see how significant the changes are and where exactly you have made changes. This is especially common in the legal profession with what is referred to as a legal…

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How to use Microsoft Word’s Merge Feature

When you and a colleague collaborate on a document or a superior has to review a document before it can be confirmed as a final copy, you might need to make a few modifications to the draft. Word lets you merge two copies of the same document into a third copy that contains all the…

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How to use Right Tabs in Microsoft Word

In Word, text is automatically left aligned. However, you can set your document to align text to the right using tabs. Below is a step-by-step guide to set right tabs in Microsoft Word. Make sure your ruler is shown on your screen. If you do not see your ruler going across the top of your…

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What is the Strikethrough Keyboard Shortcut in Microsoft Word

Strikethrough is a feature in Word that is used to show that text has been deleted. It is a single horizontal line drawn across a sentence or word. Strikethrough can be used when editing work as a team to show that a particular section should be edited out from the text. The standard way to…

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What is the Anchor symbol in a Microsoft Word document

The anchor is a symbol that sometimes appears when you insert an image, or a SmartArt, or a drawing into a Word document. By default, the anchor will only appear when you insert a picture, clipart, or SmartArt and then ‘Wrap text.’ In Word say 2013, you have the option of wrapping text in a…

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How to turn off track changes in Microsoft Word

Track changes are a built-in feature that allow you to see changes that were made by another person who opened the document. When you are collaborating on a word document, you have the option to suggest changes that your colleagues can review and then choose to reject or accept. When are track changes useful When…

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Keyboard shortcut to add bullet points in Microsoft Word

When we want to list items or points in a text, we use bullets. Bullet points allow us to summarise ideas and facts into short, neatly arranged sentences. The usual way to add bullet points is to highlight the paragraph in which we want to add bullet points and then choose our preferred style of…

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How to turn on Autosave in Microsoft Word

Do you want to AutoSave your files, so you do not lose them if anything happened as you were typing? For example, your laptop could crash because it is on its last leg, too many tabs running or open on your computer, or you forgot to put it on charge. You can do this in…

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How to open Microsoft Word documents without Word

There are several ways of opening Word documents without having them installed on your device. We are going to look at a few. 1.    Word Mobile You can install Word Mobile from the store on Windows 10. However, you can only view but not edit the Word documents that you open here. 2.    OneDrive OneDrive…

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How to create a see-through text box in Microsoft Word

In some cases, you might want to type words or sentences on an image. However, you cannot do this without first inserting a text box. The text box can end up ruining the aesthetic of the picture. It is best to blur out the outline of the box. This can be done quickly in Microsoft…

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How to change font-kerning in Microsoft Word

Font kerning is the process of modifying the spacing between individual characters. Font kerning is usually done to achieve an aesthetically pleasing look to the text.  Kerning is also necessary because sometimes letters take up varying amounts of space, and the letter shape can clash with the ones on either side. The shape of a…

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How to center text in a table in Microsoft Word

You can align text in Microsoft Word either to the left, right, or center. If you want to have a neatly organized table, it is advisable to pay attention to the alignment of the text that you type into the cells. There are several ways to center the text in the rows and columns, as…

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How to center a table in Microsoft Word

By default, Word automatically left justifies words and tables. However, you might want to change this layout out of preference, or it was dictated for an assignment. You can right align it or even center align it. You can quickly change this, as you will see below. Insert the table To do this, go to…

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How to adjust Autosave timing in Microsoft Word

Losing documents is one of the biggest nightmares when dealing with gadgets or technology. Have you ever slaved over an article for an entire day, edited it, and when you’re done, your laptop shuts down? To make it worse, the deadline for its submission might be fast approaching. Losing your documents can happen for several…

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How to add a degree sign to your Microsoft Word document

You might need to add the degree symbol when talking about temperature, degrees Celsius or degrees Fahrenheit. There are three simple ways to do this in Microsoft Word, as you will see below. Using the insert symbol 1.    Open the document where you want to add the degree symbol. Position the cursor where you would…

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How to convert footnotes to endnotes in Microsoft Word

You can convert an individual footnote into an endnote or restore all your footnotes into endnotes simultaneously. Converting individual footnotes to endnotes 1.    Open your Word document Open the document with the footnotes that you want to convert to endnotes. Ensure that your document is in the print layout view. If your document is short,…

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How to convert endnotes to footnotes in Microsoft Word

You can convert an individual endnote into a footnote or restore all your endnotes to footnotes simultaneously. This might be because you did not read your instructions clearly, or the endnotes are few enough to fit on a few pages. This is straightforward and won’t take more than a couple of minutes. Converting individual endnotes…

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How to add endnotes to Microsoft Word

An endnote is a reference, citation, comment, quote, or explanation placed at the end of a document like a research paper, article, or book. You can place an endnote at the end of a section or chapter. What is the purpose of an endnote An endnote is used to provide any additional information on the…

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How to cross-reference footnotes and endnotes in Microsoft Word

Cross-referencing is defined as discussing a detail found in another location, often within the same book, paper, or article. To cross-reference, you may use an endnote or a footnote to refer to more than one part of a text containing related information. For example, if you discuss the need to switch to environmentally friendly packaging…

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How to change the layout and formatting of endnotes in Microsoft Word

An endnote is a reference, explanation, or comment placed at the end of an article, academic research paper, or even a chapter in a book. Endnotes are added to the text to provide additional information relevant to the reader that would have otherwise interrupted the natural flow of the paragraph or sentence. While footnotes are…

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How to change the layout and formatting of footnotes in Microsoft Word

Footnotes are sentences placed at the bottom of a page that provide more in-depth information on a topic in a text. It could be a reference, comment, or just additional information. The text a footnote belongs to has a corresponding number but as a superscript. To insert a footnote, open your document in Word and…

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How to insert a signature in Microsoft Word

If you are looking for a way to personalize your Microsoft Word document, inserting a signature is a great start. Here are some ways you can add your signature to a Word document like a letter: Inserting a digital signature Inserting your handwritten signature as a picture Inserting a signature line for a post-print signature…

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How to change the location of footnotes or endnotes in Microsoft Word

A footnote is additional information, usually appearing at the bottom of the current page in a Word document. Superscript numbers are used to match the text in the document to the supplemental information at the bottom of the page. An endnote is, similarly, additional information on something in your document, but it appears at the…

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How to create a flowchart in Word

A flowchart is an illustration of the different steps of a process in sequential order. In simple terms, it is a graphical representation of logical steps using lines, shapes and arrows to show directional flow. Flowcharts are very important in simplifying complex processes. They also act as a summary for procedures to make understanding them…

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How to draw a line through text in Microsoft word

When reading word documents, you might have come across words or sentences with a line drawn through them. This is what is referred to as strikethrough. It is a font feature that makes text appear crossed out with a neatly drawn horizontal line. Why use the strikethrough feature instead of deleting One may ask why…

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How to add footnotes in Microsoft word

You have read an academic article or paper and noticed superscripts at the end of specific sentences or even words at the bottom of a page in an article under a line. These are what are referred to as footnotes because they appear at the footer of the page. They contain extra information for a…

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How to remove automatic horizontal lines in Microsoft Word

You’ve probably noticed that when you type at least three hyphens and then press Enter, Microsoft Word replaces the hyphens with a horizontal line that spans the width of your document. This is an automatic formatting feature that works with underscores, equal signs, asterisks, tildes, and pound signs too, providing different kinds of horizontal lines…

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How to add Accent Marks over letters in Microsoft Word

If you are working on a specialised keyboard, adding accents to your letters in Microsoft Word will be as simple as clicking a key. For many of us, working on standard, English keyboards inserting an accent over a letter is a bit of a manual process, but worth it in the end. Why adding an…

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What’s the difference between .DOC and .DOCX files in Microsoft Word?

Put simply, .Doc is the older version of a Microsoft Word Document. DocX is the newer version, form versions of Microsoft Word 2007 onwards. Now before you jump in thinking that the added X makes the document extreme or better in some way, that X on the end just stands for ‘Office Open XML’. If…

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How to Recover an Unsaved Document

Ouch, looking for a Word Document that you accidentally exited or just lost before saving has to be one of the most frustrating things in the world. Rest assured that firstly, you’ve come to the right place. In this post, we will show you how to recover your unsaved Word Document. After that, we will…

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How to Insert a PDF into a Microsoft Word Document

You’ve found yourself with a PDF file, that needs to be dropped into your working Microsoft Word Document but the old copy paste function just doesn’t seem to cut it. Inserting a PDF into Word is something regularly done but most working professionals. Maybe you only have the second file in a PDF format, or…

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Saving a Word Document as a JPEG

Are you looking to convert your Microsoft Word Document into an image? Although this is not common practice, with the conversion into a PDF the most frequently used method to finalise and send a document. This doesn’t mean it can’t or shouldn’t be done. When converting your document into an image, it’s always good to…

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How to change the left indent in a Microsoft Word document

You have opened a Word Document and noticed that the left indent on a paragraph is either missing, the wrong size or incorrect. Changing the left indent changes that layout of your document. Different types of indentations such as first-line indents or hanging indents serve alternate purposes and should be used correctly to allow your…

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How to add or change a hanging indent in Microsoft Word

What is a hanging indent and when do I use it? A hanging indent is when you indent the second line in a paragraph, alongside all subsequent lines in this paragraph while leaving the first line without any ident, sitting in line with the margin of your document. Also known as a second line indent….

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How to add or change the first-line indent in Microsoft Word

What is a first-line indent? The first-line indent is as it sounds; the first line of a paragraph is slightly indented in comparison to the remainder of the text in the paragraph. Adding the first-line indent makes it easy for your reader to identify where a new paragraph or topic starts. They are not ‘required’…

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How to add a Custom Cover Page to a Microsoft Word Document

Adding a cover page to the start of your Word Document is a great way to set the tone for your document. The cover page is the first thing your reader will see and should outline the documents title, author, maybe the date it was written or other key information that a reader may find…

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