How to set tabs in Microsoft Word
Tabs are a text-alignment function in paragraph formatting. Tabs produce equally spaced text in your document. They also guarantee that your content is correctly aligned, versus if you just typed a couple of spaces to split it.
Below is a step-by-step guide to set tabs in Microsoft Word.
- Make sure your ruler is shown on your screen.
- If you do not see your ruler going across the top of your page, go to the view tab, and on it, there is a ruler choice.
- Check the ruler box, and your ruler will appear.
- Go back to your home ribbon and make sure your flashing insertion point is where you want your tabs to happen.
There is a button on the far-left side with a capital L on it, and if you hover your pointer right on it, it will show you that it is a left tab.
- When you click on that button once, twice, thrice, it will keep changing to different kinds of tabs.
- Let us assume you want to put a left tab in front of a heading you have typed, such as ‘Setting Tabs.’ And you want to place it at one-and-a-half inches on the ruler.
- On the ruler, point to the one-and-a-half-inch mark (at the bottom of it) and click once.
- Press your Tab key.
The heading is aligned with the one-and-a-half-inch mark.
There is another way to set up tabs that is even easier and better because you can do more with it, using the tabs dialog box.
- To open the ‘Tabs’ dialog box, go to the home ribbon.
- Go to the paragraph area
- Click the downward-facing arrow in the corner.
This will open up the paragraph settings dialog box.
- On it, click ‘Tabs.’
- Now you can make more modifications with Tabs, such as alignment, leaders. For example, with ‘Leaders,’ when you press your tab key, you will see a dotted line going along that tab space or dash or solid line.
Let us say you want to create two-tab stop positions: With the first one, you want to be at the one-inch mark.
- To do this, you will type ‘1’ in the tab stop position box for one inch.
- To make it stick, you have to click ‘Set.’ If it appears in the big window below where you typed it, that means it has been set.
- With the second one, let us type ‘3’ in the tab stop position to mean three inches.
- Before we click ‘Set’ in the ‘Leaders’ option, pick a leader to go with that tab, such as 2 with the dotted line.
- Now that you have the left tab chosen and a dotted line selected from a leader, you can click ‘Set’ and ‘OK.’
- You will have a left tab indicator at the one-inch mark and another at the three-inch mark on the ruler.
- Make sure that your flashing insertion is right before your heading and press Tab once.
You will notice that your line is indented and brought to the one-inch mark.
- If you press your ‘Tab’ key once more, it will indent to the three-inch mark with a dotted line leader.
You can now play around with these tab settings and choose your preferred presentation.
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