How to automatically write frequently used words with AutoText in Microsoft Word
If you are fed up with writing frequently used words and the same block of texts repeatedly in Microsoft Word documents, then you are in luck. In this article, we’ll demonstrate how you can save time by creating repetitive entries in Microsoft Word documents by working with AutoText.
In Microsoft Word, you can use the Quick Part feature tocreate, store and reuse pieces of content including AutoText. These reusable blocks of content are referred to as Building Blocks.
Creating AutoText entries to save frequently used text
AutoText is a common type of building blocks that stores text and graphics in Microsoft Word. To create AutoText entries for frequently used words, follow the steps below:
Step 1. Open the Microsoft Word document containing the text or graphics you want to use in other Word documents.
Step 2. Select the phrase, sentence, or frequently used words you want to store as a reusable, including formatting, text, and images.
Step 3. Then go to the Insert tab, and under the Text group, choose Quick Parts.
Step 4. Select AutoText from the drop down menu and then click the Save Selection to AutoText Gallery option.
Step 5. Inthe Create New Building Block dialog box that appears, enter a unique name and description for the AutoText entry then click OK.
The phrase, sentence or frequently used words will be automatically saved to the AutoText Gallery thereafter.
Using AutoText entries to automatically write frequently used words
Having saved your frequently used words and phrases to the AutoText gallery in Microsoft Word, you are one step closer to automatically writing them in your document.
Step 1. To automatically write frequently used words, start by opening your Microsoft Word document.
Step 2. Move to the location in your Microsoft Word where you want to bring the AutoText content and place the cursor there.
Step 3. Under the Insert tab, click Quick Parts.
Step 4. From the drop down menu displayed, click AutoText and select your entry from the list provided.
The frequently used words or phrases selected from the AutoText gallery will be automatically written where you initially placed the cursor.
Step 5. Inthe Create New Building Block dialog box that appears, enter a unique name and description for the AutoText entry.
Note: Each time you type the first three letters of the title of your AutoText entry, a prompt will pop up inquiring whether to automatically insert the frequently used words in your Word document.
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