How to apply a template to an existing Microsoft Word document
A template is a format that is designed and chosen beforehand to make the creation of documents easy without having to go through the trouble of formatting afresh in a particular standard order.
Some documents such as a CV, reports, proposals, business letters, resumes etc have a renowned standard format. Using a template, many formatting structures such as margin size, order and placement of components and font size are pre-set for a quick, easy to use experience.
Even while using Microsoft Word, there is always a need to use templates to create certain documents. It has a wide selection of document templates that one can search through to suit their purpose. Here is how one can insert a template into their Word document;
Applying a template from the Word Options Dialog Box
- Open the Word document that you are working on, the one in which you would wish to insert the template.
- Click File > Options to open the Word Options Dialog Box.
- Go to Add-Ins in the Word Options Dialog box, select Templates from the Manage Drop Down List and click Go.
- In the dialog box, options for Templates and Add-Ins should suffice. Click “Automatically update” and then to Attach.
- The Attach template appears and you can pick the template of your choice. When you select, you can then click Open.
- Click Ok when you are taken back to the Templates and Add-Ins dialog box. The template should have been inserted at this point.
Creating a template using Word before it is applied
- Open a Word Document and create the adjustments you need to format the desired style and order of components. Margins, numbering, don’t size and type etc.
- Select Save As then click Word Template in the file tab above. After it is saved properly you will be able to access it.
- When you need to access the created template later, open it then double click to create a new document based on the few elements saved within this template.
- Depending on the latest version of Microsoft Word, you can also click Save As then the Browse option. When the dialog box surfaces, click Save As Type that creates a default of the file to doc.x and thereafter you can save your document using either .dotx or .dotm formats.
How to apply the above;
- Click the template file that was created using the steps above and open a document pre-designed by this.
- Insert the desired text to this template to complete the document and apply additional style settings.
- Using the Insert bar cursor, go to the Text Group. Select the arrow near the Object icon and then click Text from File
- Explore the document you are creating and select insert where the need arises.
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