Skip to content

Simul Blog

How to Alphabetize a list in Microsft Word

You’ve created a huge list in Microsoft Word, a list so long that without some sort of sorting or system it would be impossible to find the single line item you are searching for without scanning the entire document.

This is where sorting and, in this case, alphabetizing your list can really help! Alphabetizing a list will sort the list for you in either A-Z order or Z-A order, depending on your preference.

Microsoft Word has a built-in feature that enables you to sort any list or table with ease, in whichever order best suits your document.

In this post, we will show you how to sort your list into alphabetical order in Microsoft Word.

Sorting a list into Alphabetical Order in Microsoft Word

  1. Open Word
  2. Click Home
  3. Highlight the list you want to sort
  1. Find and click the Sort button
  1. In the Sort dropdown, select Paragraphs and Text
  2. Choose Ascending (A to Z) or Descending (Z to A)
  1. Select OK
In this Sample list we selected Ascending order

You have now successfully sorted your list into ascending or descending order.

You can use this method to sort your list by headings or even numbers, if you select the ‘field1’ options.

Need a simple solution to your collaboration problems?

Collaborating together in a Microsoft Word document is something most of us will do during our working careers. Some more than others, some may even collaborate daily, which is why collaborating with ease is so important.

When it’s your turn to review and edit a shared Word Document you usually received an email in your inbox ‘for your review’, you open the email, click the attachment and a Word Document pops up.

You start reading the text, making some edits, add a few comments and then press save.

Where do you save the document? Does this live deep in your company shared drive somewhere, under Client>2020>reports>Q3Report>Draft>Final? Your guess is as good as anyone else’s, so you save it here hoping that’s the right spot and move on.

THEN YOU REALIZE... ..YOU FORGOT TO SAVE IT - Shocked cat is ...

Without realising it you have accidentally saved your find in the wrong spot, making it near impossible to source later. You also forgot to turn on tracked changes when you made your edits (don’t worry, you’re not alone, most of us do this monthly). With no tracked changes, there is no way of knowing what edits you made, to then re-do them or highlight them for your manager. So you are forced to start all over again.

It’s painful and time-consuming and happens to the majority of people collaborating in Word.

Luckily, there are some new purpose built tools on the market that were built with seamless collaboration in mind. Tools such as Simul Docs.

Simul Docs was built to ensure you never forget to turn on tracked changes again, in fact, Simul will track your changes automatically. Open a document, start making changes and Simul will begin tracking them. It sounds simple, and it is, but it is something that makes a huge difference when collaborating in Word.

Not sure where to save your document?

Simul has you covered.

Simul will keep track of every, single version your team creates. If the document is opened and a change made, Simul will automatically save this as a new version. Because, if there are new edits or changes you probably don’t want to miss them.

Automatically saving new versions is one thing, but Simul thought they would take it one step further, just to make sure you never have to stress about where your files are again. Simul manages version control on your behalf. When a new version is created, Simul will save it and give it a new version number such as 0.0.2 or 0.0.3, depending on how many versions of the document currently exist.

As your team continues collaborating, Simul will continue saving and managing your version control. Keeping track of every change and every file, while storing them neatly in a Versions List for you to review at any time.

If you want to pull a document out of Simul and save it or forward it on in an email, no worries, you can do that directly from Simul as well.

Simul allows you to access your documents from anywhere, anytime. without the need for shared drive or server access. If you have an internet connection (or not, because Simul is happy for you to work offline too), you can access all of your files.

Is there honestly anything Simul Docs can’t do?

We haven’t found it yet.

Get Started For Free

It's free to collaborate on 1 document, and paid plans start at just $15 per month

Get a free demo

Get an overview of how Simul works from one of our friendly team members