How to change the location of footnotes or endnotes in Microsoft Word
A footnote is additional information, usually appearing at the bottom of the current page in a Word document. Superscript numbers are used to match the text in the document to the supplemental information at the bottom of the page. An endnote is, similarly, additional information on something in your document, but it appears at the end of the document.
These are Word’s basic default settings, but they can be changed any time in the References tab menu using the Footnote and Endnote properties. You can change the format, appearance, and location of your footnotes and endnotes. This post will focus on changing the location of footnotes and endnotes in Microsoft Word.
Change the location of footnotes in Microsoft Word
To change where footnotes appear, follow these steps:
- Click on the References tab.
- Click on the Footnotes section.
- In the Footnote and Endnote dialog box, find the Footnotes option under Location. It should be selected by default when you first open the dialog box.
- From the dropdown list to the right of the Footnotes radio button, select where you want your footnotes to appear. This can be either at the Bottom of page or Below text. If you choose Below the text, Word places your footnote immediately after the main body of text. Click Apply to save and put the changes into effect. If you want to add the footnote at that moment, you can then click Insert.
Change the location of endnotes on Microsoft Word
In the Footnote and Endnote dialog box, click on the radio button next to the Endnotes option under Location. From the dropdown menu next to the Endnotes option, you can either choose End of section or End of document. After you have selected your preferred location, click Apply, then Insert to add the endnote.
Convert footnotes to endnotes and vice versa
Alternatively, you can convert all your footnotes to endnotes, and vice versa. This option allows you to change all the footnotes and endnotes at once. This is particularly useful for a document with many notes.
In the Location section of the Footnote and Endnote menu, click the Convert button.
The Convert Notes dialog box will pop up, showing you three options:
- Convert all footnotes to endnotes
- Convert all endnotes to footnotes
- Swap footnotes and endnotes
Select your preferred option, then click OK.
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